Managed Print Services Cost

Printing service businesses have undoubtedly become so complicated and frustrating. You constantly have to monitor the printing supplies to notice if they are running out or blank papers flying out of printer. Moreover, sometimes employees start overusing the printer, even for their personal use. A slew of worries comes along business printing, but then again, what can be done? Here is an ultimate solution.

The solution is very simple. You luckily have the option of using MPS (Managed Print Services). Once you start using Managed Print Services, all your printing worries will be handled by your vendor, therefore, you can focus on your core operations. You may have one concern about the payment. You may wonder if you’re paying a lot for Managed Print Services. The most common question here is, how much should be paid and what are the services that you will you get for it.

What Is Managed Print Services?

It has a really broad definition. Basically, it is the management of imaging and printing, and the electronic device used for it, for example, printers, copiers and fax machines. Exceptional Managed Print Services (MPS) can be provided by vendors like PrintNonStop having professional aptitude in streamlining printing services.

At PrintNonStop, we offer outstanding services for prominent brands like Kyocera, Konica Minolta, Sharp, Xerox, Lexmark, Canon, Epson, Brother, Ricoh. PrintNonStop is your gateway to the best printing services by providing excellent Managed Print Services in Australia, USA, Ireland and UK.

How Does Managed Print Services Save Money?

When the companies evaluate the printing costs, mostly, it is up to 10% of their yearly expenditures. It contains the maintaining printer’s costs and the procedures supporting them.

Re-evaluate everything. You will pay for:

Let’s just agree, a good printer is not cheap, and so are the supplies, replacement and additional items like drums. You can avoid all these additional expenses with Managed Print Services (MPS). There are various businesses that have cut down their considerable printings costs by using MPS. Having visibility and control over your printing procedures, you will be able to track what actually you are paying for. In addition to this, by latest software we will identify the print volume for each department and for each device.

Moreover, since you can directly just rent a printing device instead of making a significant upfront investment by buying it, you’re able to transfer IT expenses from Capital Expenses to Operational Expenses. It means that you can have the benefit of major tax deductions.

Now you also know, using Managed Print Services can be really cost effective and reasonable, now let’s dig in more to know about MPS Pricing. Additionally, with Cost per Copy, you can determine your monthly print volume, to get the right device, and create a monthly volume.

But What About The Actual Cost Of MPS Software?

MPS is wider than Cost per Copy for printing monitoring. But what is Managed Print Services average cost per page? Numerous calculations go into the Managed Print Services pricing. MPS Pricing is typically calculated on the basis of volumes that you print. It is known as the CPP (cost per page) model. Furthermore, this Managed Print Services average cost per page includes the supplies, maintenance costs and printer hardware.

In order to ensure the best return on printing services investment, as soon as you reach the printing volume commitment, ROI (Return on Investment) and TCO (Total Cost of Ownership) calculations should be performed by your vendor. It helps to estimate the lowest number of printing devices that you can rent for achieving the desired ROI.

In addition to this, the current page yield should be considered by the vendor. It is an average amount of toner or ink that you probably need for each set for the consumables used.

How Is The Total Cost Determined?

That is where it gets a little complicated. There are 5 different Managed Print Services pricing models:

The Cost per Page (CPP) Model: It is typically based on the printing volume commitment. It is set up initially in your service agreement with the MPS vendor. Charges apply for each page that is printed both mono and colour. MPS vendor then installs the printer, provides repairs and spares, manages supplies and handles maintenance.

In case you are unable to meet your committed volume, you are likely to face an increased price during your contract. On the other hand, if you cross that committed volume, it could be a benefit.

The Base + Click: In this method, the MPS vendor will give you a base price for your rented hardware. However, print services will be separately calculated. Mostly, the businesses prefer the CPP model over this so that, they can avoid investing money for the hardware rental.

Cost per Click W/O Volume Commitment: With this model, the vendor takes risk. If you don’t have any volume commitments, you might terminate your agreement within a reduced timeframe. This model is not used commonly because of increased risk for the vendors.

The Base + Supplies: With this structure, prices depend on your used number of supplies within a time period and on the base price. The supplies that are required is calculated by the vendor on the basis of your existing print volume.

The Volume Plan: In this, the vendor will rent you a printing device with a pre-determined volume i.e. for the lifetime. In case you fail to reach the volume, you will be charged extra for terminating the agreement.

PrintNonStop is one of the most reliable and budget-friendly solutions for manage your printing expenses. Call them today to know your quote.

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