Problem No 1
Managing the fleet of printing devices is a time consuming task. There must be someone who should track and ensure it.
An assigned administrator for managing the fleet can be a responsible person at End-User organisation or preferably at a Provider organisation.
A notification alert about the printing device is running out of consumables can be provided through reports, tasks system or simply email.
Problem No 2
Managing multiple inventories of consumables is a critical factor in the profitability of Managed Print Services program. Shipping too many cartridges to Service Users results in freezing MPS provider's money. Not shipping enough cartridges means unhappy Users and costly emergency deliveries.
PrintNonStop™ is proactively estimating the dates of Consumables thresholds. It allows to set Consumables delivery notification thresholds for individual devices or multiple devices and send tasks or emails to a people directly responsible for Consumables management. One can be set multiple administrators based on region, department and etc. to be responsible for Consumables management.
How it works
Depending on the chosed settings the system will activate a notification threshold:
based on "remaining Supplies percentage level" or "remaining Supplies days";
if each device or multiple devices assigned to some group are running out of Consumables. For eample, if on the same location there are devices that using the same model of Consumables, PrintNonStop™ can monitor and manage consumables not for each single device, but for multiple devices;
if each time Consumables inserted to the device are reaching a threshold level or when last or any other amount of reserve Consumable are left.
When a printing device hits the specified Consumables level, PrintNonStop™ generates an order to our ERP module or any other ERP system to send Consumables. Or in case of End - user, simple email will be sent that can be forwarded to a supplier.
After generating an order, a User is able to check if Consumables have been delivered to the printing device, how many of them is left at each device or group of devices.
The software detects if the delivered Consumables have been inserted to the printing devices and recalculates the reserve Consumables amount.
To learn more about how Direct Consumables management (DCM) technology could help you reduce your inventory costs and automate your MPS program, contact us today.